Executive Administrative Assistant
Spring, TX, US, 77389
About us
At ExxonMobil, our vision is to lead in energy innovations that advance modern living while reducing emissions. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.
About Houston
ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.
By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.
The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston
The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.
Learn more about what we do in Houston here.
What role you will play in our team
We are seeking an experienced Executive Administrative Assistant to provide professional administrative support to multiple executives within our Major Growth Ventures (MGV) team. This role primarily supports MGV executive leadership while also providing assistance to the broader MGV organization as needed.
The ideal candidate will have 10+ years of executive administrative experience and be a proactive professional with exceptional communication skills, strong attention to detail, the ability to manage multiple priorities, and a commitment to excellence. Given the dynamic nature of executive support, success in this role requires flexibility, sound judgment, discretion, and the ability to maintain confidentiality while effectively managing competing demands.
This position is based in Spring, Texas, at the ExxonMobil Houston Campus.
What you will do
Scheduling & Calendar Management
- Coordinate meetings, appointments, video conferences, and conference room reservations through Outlook while balancing competing priorities and scheduling conflicts.
- Proactively monitor calendars, identify conflicts, and recommend scheduling adjustments to support time management and meeting effectiveness.
- Send meeting invitations, reminders, confirmations, and follow-up communications.
- Coordinate domestic and international travel arrangements through BCD Travel (TripSource), including flights, hotels, ground transportation, and itinerary management.
- Prepare organized travel packets, agendas, and supporting documentation to ensure travelers are well prepared.
- Provide coverage and support for Executive Assistants as needed to maintain continuity of operations.
Communication & Relationship Management
- Create, edit, format, and proofread correspondence, reports, presentations, and other business documents when needed.
- Maintain organized electronic and paper filing systems to support efficient recordkeeping and document retrieval.
- Enter, update, and maintain information within spreadsheets, SharePoint sites, databases, and internal systems.
- Manage SharePoint and OneNote access requests and perform periodic reviews to ensure appropriate access management and document organization.
Project & Operational Support
- Coordinate onboarding activities for new employees, including badge requests, paperwork, equipment coordination, and workspace setup.
- Prepare and distribute materials for meetings, training sessions, leadership reviews, and team events.
- Support departmental projects and initiatives by coordinating logistics, tracking tasks, and assisting with project-related activities.
Financial & Records Management
- Process invoices, expense reports, and reimbursement requests through Chrome River accurately and within established timelines.
- Track purchases and maintain records associated with corporate credit card expenses.
- Facilitate Contract Agreement Repository audits by organizing documentation and maintaining accurate records.
Technology & Systems Support
- Maintain and update internal databases, shared drives, records, and team collaboration sites.
- Troubleshoot routine technology issues and coordinate escalation when necessary, utilizing EMConnect.
- Operate and support office equipment, including printers, scanners, and copiers.
- Submit and track work orders for equipment, facilities, and workspace-related requests.
- Identify opportunities to improve administrative processes and organizational efficiency through effective use of technology and established procedures.
About you
Skills and Qualifications
- 10+ years of executive administrative experience supporting senior leaders
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion and integrity
- Highly organized, proactive, and resourceful, with strong attention to detail and the ability to anticipate needs and solve problems independently
- Excellent verbal and written communication, interpersonal, and relationship-building skills
- Strong time-management skills with the ability to prioritize, manage a high-volume workload, and adapt to changing business needs
- Flexible team player who collaborates effectively while working independently when needed
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and quick to learn new technologies and systems
- Committed to compliance, accuracy, and continuous process improvement
Your benefits
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.
We offer you:
- Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life.
- Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match.
- Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work.
- Comprehensive medical, dental, and vision plans.
- Culture of Health: Programs and resources to support your wellbeing.
- Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you.
- Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.
More information on our Company’s benefits can be found at www.exxonmobilfamily.com
Please note benefits may be changed from time to time without notice, subject to applicable law.
Alternate Location:
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.
Nearest Major Market: Houston
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