Marine Coordinator / Scheduler


Spring, TX, US

Company:  SeaRiver

Job Role Summary


Coordinate and implement safe, efficient, and cost effective dispatch and voyage operations of ExxonMobil affiliate owned and chartered vessels that transport the company's cargoes domestically and/or worldwide. Further, may be responsible for coordinating and scheduling terminal / refinery inventory, along with lifting and delivery schedules for crude and petroleum products.

Key Responsibilities


  • Ensure compliance with ExxonMobil corporate policies, industry standards, and government regulations
  • Manage the operations and scheduling activity of ExxonMobil cargoes and third party cargoes on behalf of ExxonMobil
  • Manage equipment from various third parties under existing or new contracts (Term Charter, Spot Charter, Contract of Affreightment, Charter Order, MTA, etc.)
  • Work with third party Vessel Owner Companies, ExxonMobil sites, Refining Optimizers, Traders and Commercial Schedulers to effectively satisfy Value Chain requirements
  • Generate scheduling orders (Nominations) using trade signals from Traders and Refining Optimizers
  • Identify and nominate suitable equipment for named cargo and ports
  • Ensure all marine equipment (including load and discharge terminal) is properly vetted prior to load through internal vetting system; act as liaison with SRM Vetting on equipment approvals and facilitate closure of gaps, if needed
  • Input “jobs” / voyages and track equipment in SeaRiver’s Order Fulfillment and Accounting Program (Veson)
  • Formulate and issue appropriate voyage orders and letters of indemnity (as necessary).
  • Identify and seek opportunities for cost reductions through optimization of fleet ( i.e. outcharters, cleaning reductions, repositionings, etc) 
  • Protect affiliate operational interests while covering unexpected operational upset requirements and facilitating general interest equipment deployment across circuit
  • Ensure most economic transportation is obtained and advise on transportation costs / rates for Affiliate evaluation  
  • Ensure Affiliates are closely advised about schedules and operational matters through daily updates
  • Provide timely and accurate schedule, vessel, and voyage related operations information to internal stakeholders, vessel agents, and ship brokers to ensure vessel utilization and safety objectives are achieved (anticipated arrival and departure timing, in-port operations, lifting schedules, and other vessel/voyage data)
  • Arrange and optimize supply and delivery of bunkers for time chartered vessels
  • Work with sites to support and coordinate long-range planning and refinery turnarounds to ensure adequate equipment coverage and signal accuracy
  • Act as first point of contact for billing dispute and/or resolution with billing clerks / analysts
  • Maintain updated and accurate information in relevant voyage accounting systems to ensure freight and other voyage related charges are processed and paid in a timely manner
  • Work closely with Demurrage Claims organization to minimize losses and maximize value to ExxonMobil

Key Interface


  • ExxonMobil: Commercial Supply & Trading, Sales, Planning, Schedulers, Refineries, Logistics, Accounting, Demurrage Claims, Vetting, Product Quality Group
  • Third Parties: Vessel Owners / Charterers, Vessel Brokers, Vessel Agents, Vessel Personnel, Inspectors, Service Providers (Lightering Agencies, etc), Terminal Operators

General Requirements


Successful candidates will be highly motivated, commercially minded individuals interested in a dynamic career with a large multinational company. Individuals should be self-starters interested in expanding their knowledge of the Commercial Marine and Commercial Oil and Gas industry in a variety of assignments over their career.

Required Qualifications


  • Bachelor’s degree or higher
  • Minimum of 5 years of Commercial Oil & Gas experience. Examples include petroleum product Scheduling, Marine Voyage Operations, Chartering, etc. 
  • Ability to work after hours, outside of work schedule to resolve operational changes. Operations activity occurs 24/7 and often requires communication off hours.
  • Strong organizational and interpersonal skills

Preferred Qualification


  • Marine Operations at a Major IOC or Transportation Company 
  • Maritime Industry knowledge
  • Sailing experience
  • Knowledge of transaction accounting and commercial contracts is also desirable as these will aid the individual's understanding of documentation requirements and payment processes and requirements. 

Personal Qualities


  • Honesty and integrity    
  • Commercially minded
  • Excellent communication skills
  • Commitment to high standards
  • Focus on becoming a contributing member to a team
  • Adaptable to time pressures and changing work priorities
  • Able to work effectively in pressure situations, such as increased work-load periods or tight deadlines 
  • Attention to detail
  • Self-confidence and presence  
  • Exert and maintain a high level of energy, effort and drive to get the job done correctly

Leadership Qualities


  • Creates a sense of ownership and commitment consistent with the general interest 
  • Drives excellence
  • Develops others to their full potential
  • Promotes productive impact across organizations
  • Effectively manages external relationships



  • Strong communications and organizational skills
  • Strong analytical skills
  • Good oral and written English language skills
  • Able to work in a diverse workplace
  • Responsive to out of work calls and priorities
  • Competent in the use of computers and Office software


ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Nearest Major Market: Houston

Job Segment: Refinery, Scheduler, Energy, Customer Service, Administrative