Records and Documentation Coordinator


Spring, TX, US

Company:  ExxonMobil

Job Summary

Responsible for the planning and coordination of responsibilities related to records management and documentation handling across ExxonMobil Pipeline Company, LLC (EMPCo). This position is also responsible for assisting in the administration of controls requirements within EMPCo’s Right of Way group. 

Position is located at EMPCo’s Spring, TX office.

Job Primary Functions

  • Provide administrative and field support for ExxonMobil’s Records Management Guidelines and Information Protection for all departments and functions in ExxonMobil Pipeline Company
  • Work closely with Graphics and Operations to ensure accurate drawings and operating instructions are in the filed sites as required, and provide training as necessary  
  • Provide support for managing controls requirements for Payables and Receivables functions within ExxonMobil Pipeline Company’s Right of Way group
  • Support audits and assessments related to the items described here
  • Provide support for department purchase orders and procurement activities
  • Assist with development and administration of documentation requirements throughout ExxonMobil Pipeline Company’s Operations and Engineering groups
  • Provide oversight and communication to EMPCo’s Department Records Contacts (DRC)
  • Support administration of department behavior-based safety programs
  • Provide administrative support for internal collaboration and information websites
  • Assume responsibility as custodian for Company vital records

Job Requirements

  • A minimum of two years of College (e.g., AA Degree) or commensurate work experience, combined with a minimum of 5 years of experience with either a pipeline or oil and gas company
  • Must work effectively with minimal direct supervision and be able to prioritize multiple tasks; must be flexible and able to work effectively in a team environment
  • Ability to steward work progress of other teams and help lead initiatives, while being accountable for results
  • Ability to quickly gain a thorough understanding of company’s policies, procedures, and operations
  • Strong personal organization skills; effective communication skills, both verbal and written
  • Strong personal computing skills, including MS Excel, Access, PowerPoint, and SharePoint
  • Valid Driver’s License
  • Able to travel overnight for work requirements, up to an estimated 20% of work time.

Preferred Knowledge/ Skills/Abilities

  • Familiarity with documentation management systems or other operations management systems
  • Experience with managing controls processes and procedures in an office and field environment
  • Analytical skills necessary for problem solving and decision making


Alternate Location:  

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

Nearest Major Market: Houston

Job Segment: Pipeline, Information Security, Administrative Assistant, Accounts Payable, Engineer, Energy, Technology, Administrative, Finance, Engineering