Executive Administrative Assistant OCA

About Houston

ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

Learn more about what we do in Houston here.

What role you will play in our team

• ExxonMobil is currently looking for an executive administrative assistant to provide professional assistance for the one or multiple of the New Market Development venture activities.
• The role will primarily support the needs of the executive leadership of the venture while also assisting the full venture team.
• The ideal candidate will have ten or more years of executive assistant experience and be a proactive individual with strong communication skills, bring attention to detail, the ability to manage multiple priorities, and a commitment to excellence to the role.
• Given the dynamic nature of the executive landscape, we rely on our administrative assistants to be flexible and consistent while maintaining the confidentiality of work and information.

What you will do

• Support the executive leadership of the venture while also assisting the full venture team, as directed, to ensure that company goals and objectives are accomplished
• Maintain and refine internal processes and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, expense reporting, and meeting coordination
• Manage and prioritize complex schedules, ensuring efficient use of time and resources
• Prepare and process purchase orders / requests and invoices in accordance with company policies
• Coordinate and support large group meetings and events, including logistics, catering, and technology setup
• Interface with other department admins to ensure full working network and balanced work SharePoint Site Collection Administrator (SCA) for SharePoint(s)
• Support special projects and perform other administrative duties as assigned

About You

Skills and Qualifications

• Ten or more years of experience in an administrative role reporting directly to upper management or executives
• Ability to maintain confidentiality of information related to the company and its employees
• Highly proactive and anticipates needs / takes initiative to resolve issues before they escalate
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Detailed oriented and ensures accuracy in scheduling, expense reporting, and document preparation
• Strong communication skills, verbal and written, driving clarity
• Tech savvy: able to pick up new technology tools quickly and deploying to drive efficiency
• Integrity: high ethical standards and commitment to compliance with regulations and EM policies
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems

Preferred Qualifications / Experience

• Expert skills in complex calendaring and gatekeeping, end-to-end travel coordination and expense reporting
• Experience in PO/PR set up and management, invoice processing, event coordination and SharePoint management

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

We offer you: 

• Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life. 
• Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
• Comprehensive medical, dental, and vision plans. 
• Culture of Health: Programs and resources to support your wellbeing. 
• Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you. 
• Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.

More information on our Company’s benefits can be found at www.exxonmobilfamily.com

Please note benefits may be changed from time to time without notice, subject to applicable law.

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Employer equal opportunity

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.