Share this Job

Building and office services assistant

Location: 

Milano, MI, IT

Company:  ExxonMobil

JOB TITLE      Building and office services assistant

PLACE OF WORK   Milan

OVERVIEW OF THE ROLE

For the Esso Italiana Chemical Office in Milan, 20+ people, leased facility, the employee will provide support for building general services and local security.

TYPE OF CONTRACT OFFERED  Temporary

MAIN JOB ACTIVITIES

Building General Services:

  • Coordinate contacts with Real Estate property/administration
  • Coordinate services: mail, documents
  • Invoice dispatching
  • Expense statements printout routing
  • Coordinate booking and use of meeting rooms
  • Organize catering when needed
  • Handle office supplies orders in SAP and deliveries
  • Create SAP vendors as needed
  • Update people office directory and info boards
  • Keep stationery and other items needed for the office available and replenished
  • Office Costs report production

Local Security Contact:

  • Contacts with Esso Italiana and Corporate Security network
  • Responsible of Office entrance system
  • Visitors registering and safety briefing
  • Access control (gate operation)

REQUIREMENTS OF CANDIDATE

  • High School Diploma
  • Previous experience in similar roles highly appreciated
  • Full command of Italian
  • Fluency in English
  • Availability to travel

SKILLS

  • Effective knowledge of MS Office tools (Excel, Word, Powerpoint, Outlook)
  • Pragmatic approach and flexibility
  • Ability to communicate effectively in an international business environment
  • Problem solving
  • Good organizational and interpersonal skills

 


Job Segment: Administrative Assistant, Secretary, ERP, SAP, Administrative, Technology

Apply now »