Business Service Coordinator
Midland, TX, US
About us
At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.
About the Permian
Straddling West Texas and Southeastern New Mexico over an area roughly the size of Kansas, the Permian is the most prolific oil and gas basin in America and the engine behind the country’s energy renaissance. Nationally, it provides about 40% of oil and 15% of gas production and plays a critical role in making the U.S. a leading energy exporter.
A key asset for ExxonMobil, the Basin accounts for about 40% of the Corporation’s net oil and gas production in the U.S. in 2021, with significant future growth potential. Production reached more than 550,000 barrels per day in 2022 and is expected to surpass 800,000 barrels per day by 2027. Many of these molecules travel down to ExxonMobil’s facilities along the Gulf of Mexico, where they are transformed into high-value finished products such as jet fuel and lubricants. The Permian Basin business unit also has the distinction of being the first at ExxonMobil to unveil and execute a plan for net zero Scope 1 and 2 greenhouse gas emissions in operated assets by 2030, as part of the Corporation’s broader 2050 net zero ambition.
About 800 employees of ExxonMobil’s Unconventional business line work and live in Midland, Odessa, Carlsbad and the surrounding areas, all of which offer easy access to national parks and unrivaled outdoor recreational opportunities. Employees in the area also get to enjoy the world-renowned Albuquerque International Balloon Fiesta, which ExxonMobil has proudly sponsored since 2019. As a major operator in the Permian Basin, ExxonMobil invests heavily in local community development through the Permian Strategic Partnership, an industry consortium that works to enhance quality of life by improving infrastructure, healthcare, housing, education and workforce development.
What role you will play in our team
- This role provides essential administrative and logistical support to various teams, ensuring smooth coordination of meetings, events, onboarding, and vehicle-related processes.
- Responsibilities include managing calendars, organizing team engagements, maintaining records and reports, and serving as a key point of contact for internal operations and employee support.
- There are two job openings in the Permian, one in Midland, and the other out of the ExxonMobil Lenorah office
What you will do
Responsibilities for Base Role
- Maintain Team Calendar and venue calendar
- Maintain / Update Team org chart
- Maintain key vendor contact list
- Logistics for all Well Work Team engagements
- Organizing venue / catering
- Send out calendar notices / eventX etc.
- Maintain sign in sheets / meeting records
- Managing logistics on the day of the event
- Assist with agenda prep
- Onboarding Process
- Intern Process
- Vehicle Exception Report
- Fringe Report
- Stocking, and organizing kitchen
- Cleaning out the fridge
- Tracking Tyndale packages
- Setting up and canceling Tyndale accounts
- Confirming Open Tickets are accurate for G&R
- Sending reminders for past due Tyndale tickets
- Assist with getting people set up in open ticket
- Assist with auditing Tyndale Roster to verify location and cost center information.
- Backfill open ticket approvals.
- Backfill for mail.
- Backfill for FedEx
- Backfill for registration.
- Past due registration reminders.
- Assist with meeting setup.
- Assist with booking and cancelling rooms
- Assist with Catering orders, setup and cleanup
- Assist with fuel pin setup and cancellation
- Vehicle reassignment, remarketing, fringe, packets, fuel cards
- Assist with vehicle access updates
- Assist with vehicle delivery
- Assist with temp tags/ License Plates
- Assist with picking up and moving vehicles.
- Backfill for Walkarounds of pool vehicles.
- Backfill for Traka
- Rockhounds Tickets scheduling, printing, tracking gift card.
- Cross Training
- Assist employees with questions, problem solve
- Assisted with email distributions lists
If applying for the Field based role, there are additional responsibilities outlined below:
- Maintain on call schedule
- Code OpenTickets and assist others if issues arise
- Siteview Data Entry - Enter Pumping Unit, Drivers (electric motors) and other vessels that are transferred into SiteView and work with the Materials Group on such transfers.
- Well File File requested information in Well Files
- Gather and report Contractor Hours
- Supply ordering - this includes everything from coffee, cleaning supplies, bottled water to general office supplies.
- Facilities – oversees facility needs
- Assist when asked or necessary on computer issues such as Zoom, updates on iPhones, spreadsheets, etc.
- Report incidents in the ESS system - jority of the RCU incidents and either do or assist with the ones at the EMSU/AGU.
- Gather and report Exempt Time
- H-5 and H-15 reporting - including coding the OpenTicket, making the copies to mail, filing the copies and keeping a spreadsheet with the test date, mail to Midland date and fail date with comments. Then I put in all the necessary information in WellView.
- Tack field’s vacations - by scanning request, filing request and keeping a spreadsheet
- Track run and Lact Tickets – coordinate with Production Analyst on for timely delivery/submission in a timely manner
- Extended chemical treatments – code and approve OpenTicket, enter in WellView and notify chemical representative once all have been completed
- Vehicles – Assist with vehicle needs and questions
About You
Skills and Qualifications
- Ability to type 50+ WPM
- Software skills / web-based program skills
- Microsoft Office (Word/Excel/PowerPoint)
- Microsoft Outlook
- EventX
- Open Invoice / Ticket
- Chrome River
- Microsoft Share Point
- Slido
- Organizational skills
- Ability to establish and maintain sustainable administrative processes
- Initiative / ability to work independently with minimal guidance
- Event planning skills (i.e. Well Work F2F meetings in Seminole)
- Cost consciousness
- Works well under highly adaptive and quickly changing environment
- Willingness to serve others
- Knowledge of Permian area venues, caterers, printing resources preferred
Your benefits
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.
We offer you:
- Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life.
- Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
- Comprehensive medical, dental, and vision plans.
- Culture of Health: Programs and resources to support your wellbeing.
- Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you.
- Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.
More information on our Company’s benefits can be found at www.exxonmobilfamily.com
Please note benefits may be changed from time to time without notice, subject to applicable law.
Stay connected with us
Employee Equal Opportunity
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.
Job ID: 81212
Nearest Major Market: Midland
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