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Records and Documentation Specialist


Houston, TX, US

Company:  ExxonMobil

Job Role Summary

Responsible for the planning and coordination of responsibilities related to records management and documentation handling across ExxonMobil Pipeline Company. This position is also responsible for assisting in the administration of controls requirements within ExxonMobil Pipeline Company’s Right of Way group.

Position is located at ExxonMobil Pipeline Company’s Spring, TX office.

Job Role Responsibilities

• Provide administrative and on-site field support for ExxonMobil’s Records Management Guidelines and Information Protection for all departments and functions in ExxonMobil Pipeline Company, including but not limited to, driving to field locations to support and train as needed
• Provide support for managing controls requirements for Payables and Receivables functions within ExxonMobil Pipeline Company’s Right of Way group
• Provide support for department purchase orders and procurement activities
• Assist with development and administration of documentation requirements throughout ExxonMobil Pipeline Company’s Operations and Engineering groups
• Support administration of department behavior-based safety programs
• Provide administrative support for internal collaboration and information websites
• Assume responsibility as custodian for Company vital records

Job Requirements

• A minimum of two year college degree (e.g., AA Degree) or commensurate work experience, combined with a minimum of 5 years of experience with either a pipeline or oil and gas company
• Must work effectively with minimal direct supervision and be able to prioritize multiple tasks; must be flexible and able to work effectively in a team environment
• Ability to steward work progress of other teams and help lead initiatives, while being accountable for results
• Ability to quickly gain a thorough understanding of company’s policies, procedures, and operations
• Strong personal organization skills; effective communication skills, both verbal and written
• Strong personal computing skills, including MS Excel, Access, PowerPoint, and SharePoint
• Ability to obtain a valid US Driver’s License
• Able to travel overnight for work requirements, up to an estimated 20% of work time.

Preferred Knowledge / Skills / Abilities

• Familiarity with documentation management systems or other operations management systems
• Experience with managing controls processes and procedures in an office and field environment
• Analytical skills necessary for problem solving and decision making


Alternate Location:  

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Nearest Major Market: Houston

Job Segment: Accounts Payable, Developer, Engineer, Administrative Assistant, Pipeline, Finance, Engineering, Technology, Administrative, Energy

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