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Administrative Assistant


Clinton, NJ, US

Company:  ExxonMobil

Job Role Summary

ExxonMobil Research and Engineering Company in Annandale, NJ, has an opening for an Administrative Assistant. The incumbent will provide administrative support to various departments/managers/supervisors at the Annandale, NJ facility.  

Primary Job Functions

Responsibilities may include, but are not limited to:  initiating/responding to correspondence; manuscript and presentation preparation, file maintenance, records management, data review, expense statement preparation, calendar management, meeting and event coordination and planning, website administration, coordinating release of information as needed, maintaining distribution lists. coordinating travel and visitors on site, P-card purchases, invoices, move checklists, tracking timekeeping information, individually collaborating with and working effectively with peers and all other levels of organization, assisting other admin assistants, participating in best practices, development and exchanges, proactively contributing ideas and efforts toward improving work processes working with integrity, surfacing issues, offering encouragement and support to others, assisting staff in completing SAP forms, and audit prep, maintaining office supplies, ordering food and SharePoint site administration.

Job Requirements

  • Proficiency in Microsoft Office Suite Products, including Word, PowerPoint, Outlook, Access, SharePoint and Excel, including pivot tables for scientific data management.  
  • Excellent organizational skills with high attention to detail; ability to multitask and take initiative while adjusting to changing work priorities.
  • Able to manage technical information in presentations and publications.
  • Exceptional oral and written communication and interpersonal skills.
  • Adaptability and flexibility.
  • A motived, team player.
  • Eagerness to learn to use new technologies as they become available.

Preferred Knowledge/Skills/Abilities

  • Associate’s (or higher) degree
  • Advanced knowledge of SAP
  • Demonstrated competency in website administration and database management.


Alternate Location: United States : Clinton, New Jersey 

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Nearest Major Market: New Jersey

Job Segment: Secretary, Engineer, ERP, Developer, Administrative Assistant, Administrative, Engineering, Technology

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