Technical Buyer / Expeditor - GPP

Location: 

Bengaluru, KA, IN

Company:  ExxonMobil

 

About us

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

 

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies. 

 

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

 

ExxonMobil’s affiliates in India

ExxonMobil’s affiliates have offices in India in Bengaluru, Mumbai and the National Capital Region. 

 

ExxonMobil’s affiliates in India supporting the Product Solutions business engage in the marketing, sales and distribution of performance as well as specialty products across chemicals and lubricants businesses. The India planning teams are also embedded with global business units for business planning and analytics.

 

ExxonMobil’s LNG affiliate in India supporting the upstream business provides consultant services for other ExxonMobil upstream affiliates and conducts LNG market-development activities.


The Global Business Center - Technology Center provides a range of technical and business support services for ExxonMobil’s operations around the globe.


ExxonMobil strives to make a positive contribution to the communities where we operate and its affiliates support a range of education, health and community-building programs in India. Read more about our Corporate Responsibility Framework.


To know more about ExxonMobil in India, visit ExxonMobil India and the Energy Factor India.

What role you will play in our team

 

  • The Technical Buyer/Expeditor is responsible for effectively conducting, coordinating and managing the activities associated with purchasing/expediting materials and/or equipment on a portfolio of projects or individual project basis. The Technical Buyer/Expeditor creates value by providing appropriate input into the development and implementation of Commercial strategies. This role may be responsible for the application of commercial agreements, including subcontracts and related work processes in accordance with the strategies within the portfolio of projects or individual project basis. Purchasing assignments typically will consist of major purchases of materials and equipment. 
  • Expediting assignments typically will consist of all vendor communications post purchase order award, they will monitor supplier performance in engineering and construction activities per the requirements of the purchase order, as well as keep the project team updated on current status of all vendor activities.  
  • Technical Buyer/Expeditors will often be required to lead the tendering, negotiation and placement of orders, and chair regular procurement reviews with the project team. They will provide pricing for all materials included in project plans and drawings; Identifying potential suppliers and new products, as well as monitor project milestones. 
  • The Technical Buyer/Expeditor identifies critical purchase orders and pro-actively develops recovery plans for any potential issues or delays. Technical Expeditor communicates those issues with the project team for resolution. 
  • Technical Buyer/Expeditors will focus on all general vendor issues impacting the engineering and fabrication of the order including coordination with document controls, sub-vendor material receipt verifications at supplier facilities, follow-up to resolution of vendor deviation requests and supplier fabrication milestone monitoring. 
     

What you will do


Technical Buying Tasks and Responsibilities 
 

  • Execute the procurement of goods while ensuring supplier compliance in a cost-effective, timely, and responsive manner to accomplish project or portfolio objectives. 

  • Prepare bidder lists, setup bidders in eRFX system, verify bidder qualifications, prepare requests for quotation including client provided technical documentation, client education on process, clarification conference calls and other written requests, and conduct bid evaluations including client provided technical evaluation.

  • Recommend source selections, lead purchase order negotiations including terms and conditions, setup vendors in vendor master system, assist client with purchase requisition contact, and prepare and issue purchase orders.

  • Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, recommendations, purchase orders, and change orders prior to execution.

  • Utilize established policies, procedures, systems, and tools to assure maximum contribution including cost savings through negotiation.

  • Identify and advise Client and management of purchase order-related risks, including T&C exceptions.

  • Development of potential and qualified suppliers, including performance history

  • Identify available surplus material/equipment. 

  • Maintain purchase order and purchasing process documentation.

  • Timeliness, accuracy, and adequacy of the purchasing activities

  • Timeliness, accuracy, and adequacy of purchase order-related problem identification, status reporting, and corrective action

  • Effectiveness of relationships with suppliers, management, clients, and support organizations

  • Gain an understanding of business trends, industry issues and challenges, and supply market trends.

  • Compliance with established policies and procedures 

  • Participation in vendor kickoff meetings and management of detailed transition to expeditor 

  • Administration of post award activities: change order management, claims management, PO closeout and recording of business value. 



 

What you will do


Technical Expediting Tasks and Responsibilities 
 

  • Ensure that every project has an adequate and timely flow of materials and equipment. Coordinate material movement throughout the project life cycle, pro-actively follow up on material orders and verifies delivery. If issues arise, works to identify and resolve.

  • Develops a detailed Expediting Plan for projects as required.

  • Interfaces with field staff, document control, project controls and inspection at the supplier's fabrication facility

  • Facilitates on-going status meetings with Suppliers and project team.

  • Identifies material delivery requirements from engineering specifications and/or schedules.

  • Identifies vendor milestones that are late and works with the Project Team as to how to mitigate the delay.

  • Reviews the key milestones outlined in the Suppliers fabrication schedule to ensure all parties understand the field expediting activities and requirements.

  • Works with scheduling to create and maintain current procurement schedules.

  • Works with Technical Buyer for any change orders that may arise.

  • Creates and maintains related material status reports, discusses defective or unacceptable goods or services with inspection, quality, project team and vendors to determine root causes and take corrective action when required. 

  • Track open POs by using internal tools (Expediting Tracking, Monitoring and Feedback tools). Add Freight Forwarder and 3rd party Carrier tools.

  • Actively steward Expediting KPIs, prioritize critical / aged POs and escalate with vendors in a timely manner in order to prevent delays.

  • Monitor vendor data requirements, production schedules, drawings and submit documentation for review upon receipt. 

  • Responsible for review of vendor documentation requirements and prioritization (Priority 1 or 2 documents as an example). Tracking of dates that drawings need to be submitted from the vendor to document control.

  • Coordinates vendor shop visits to verify fabrication progress.

About you


Skills and Qualifications:
 

  • Bachelors in engineering (preferably mechanical, electrical) with minimum 7 CGPA. 

  • Strong analytical, leadership, negotiation, and communication skills

  • A minimum of 3 - 5 years of equipment and materials procurement and expediting experience ideally in the O&G sector

  • Strong proficiency in procurement and negotiations skills

  • Outstanding initiative, drive and resilience in day-to-day-activities to meet tight deadlines

  • Must be a self-starter and be able to work in a matrixed virtual organization

  • Strong knowledge of Indian and international equipment & materials suppliers

  • Excellent communication and presentation skills with ability to share appropriate messages to various levels of leadership as well as external parties

  • Proactively communicate and collaborate within Projects organization, functions (i.e. legal, controllers, etc) and Procurement category families to maximize commercial outcomes 

  • Analyze data on market intelligence from other internal groups and use results to optimize project execution strategies 

  • Knowledge of and ability to operate in enterprise resource planning systems such as SAP

  • Buying - Commercial – equipment & material procurement, negotiation and influence, bid development and evaluation, supplier relationship management, procurement strategy development

  • Expediting - Knowledge of expediting and understanding of the various subcomponents within the expediting process such as vendor drawings/documents, suborder status, fabrication, inspection & test plans, etc

  • Expediting - Must have performed expediting roles for projects

  • Expediting - Experience in equipment and materials procurement is a plus



Preferred Qualifications/Experience:
 

  • Procurement / commercial functional expertise

  • Proficient in oral and written communication 

  • Strong analytical skills and understanding of total system cost concept.

  • Effective negotiation, advocacy and influencing skills.

  • Knowledge of purchase to pay process including enterprise resource planning systems (SAP) 

  • For both Behavioral – Drive, resilience, communication skills, ability to integrate easily.

  • For both – Service excellence, sound decision maker, strong collaborator

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance and life. We offer you: 

  • Competitive compensation 

  • Medical plans, maternity leave and benefits, life, accidental death and dismemberment benefits 

  • Retirement benefits 

  • Global networking & cross-functional opportunities

  • Annual vacations & holidays

  • Day care assistance program

  • Training and development program

  • Tuition assistance program

  • Workplace flexibility policy

  • Relocation program

  • Transportation facility


Please note benefits may change from time to time without notice, subject to applicable laws. The benefits programs are based on the Company’s eligibility guidelines. 

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EEO Statement

ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or disability status.

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Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship. 

 

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